AI gym software · automation
What Clasendra does without anyone having to remember.
Renewal reminders, invoices, payment retries, lead scoring and churn prediction run in the background every day. You see the result in one log, and step in only where a person is needed.
AI features are included on the Growth plan
Automation logTue 6 Oct · Iron Temple, MohaliSampleRunning
- 06:00Renewal reminders sent14 members at 7, 3 or 1 days · WhatsAppSent
- 06:02GST invoices issued9 renewals · CGST and SGST splitDone
- 07:15Payment retriedNeha Kapoor · ₹4,000 instalment · paid on retryRecovered
- 09:42Lead scored 82 of 100Vikram Rana · Instagram · moved to Call todayHot lead
- 10:05Member flaggedKaran Singh · no visit in 12 days · plan ends in 9At risk
- 12:30Workout plan draftedAnanya Iyer · fat loss · waiting for Coach SimranReview
- 17:00Class reminder sentHIIT Burn, 6:00 PM · 14 booked membersSent
- 18:20Birthday wish sentRohan Mehta · with a renewal discount codeSent
8 jobs done today. Nobody had to remember one.Next · 06:00 tomorrow
Churn watch
12 members are drifting.
3 need you today.
Every morning Clasendra looks at who has stopped coming, whose plan is ending and who has gone quiet. It hands you a short list with a reason next to each name.
- 01 · Flagged 12members show drop-off signals
- 02 · Checked 4signals per member
- Attendance
- Plan expiry
- Class bookings
- App activity
- 03 · Shortlist 3need a person today
- 04 · Action WhatsAppre-engagement message from your gym's number
- 05 · Result3came back · ₹18,000 keptSample
At-risk members this morningSample
- KSRisk 86Karan SinghNo visit in 12 days
- MKRisk 81Manpreet KaurPlan ends in 4 days
- DBRisk 78Dev BansalVisits down 70%
- PNRisk 64Priya NairNo class booked
- AMRisk 58Arjun MalhotraPlan ends in 11 days
- SGRisk 55Sneha GillApp quiet 9 days
- IVRisk 52Isha VermaVisits down 40%
- HCRisk 49Harsh ChawlaFreeze ends Friday
- AIRisk 47Ananya IyerSkipped 2 classes
- RMRisk 44Rohan MehtaPlan ends in 14 days
- AKRisk 41Aman KohliVisits down 30%
- RSRisk 38Ritu SainiApp quiet 6 days
KSKaran SinghQuarterly · ₹6,000 · member since MarRisk 86
Why he is on the list
AttendanceLast visit 12 days ago. He usually comes 4 times a week.
ExpiryPlan ends in 9 days. No renewal started.
BookingsNo class booked this week.
EngagementHas not opened the app in 10 days.
Suggested action · WhatsApp
Hi Karan, we've missed you at Iron Temple. Coach Simran has kept a spot for you in HIIT Burn on Thursday, 6 PM. Want us to book it?IRON TEMPLE · 10:05
Thu 18:02 · Karan checked in for HIIT Burn
Lead scoring
Every enquiry gets a score
before anyone calls.
Leads from Facebook Ads, Instagram, Google Local and the walk-in form are ranked 0 to 100 by intent. The hottest ones move to Call today.
New lead · 09:41Vikram RanaSample
SourceInstagram ad · Strength programme
AskedPT pricing for 3 months, on WhatsApp
BookedFree trial session, Saturday 7 AM
RepliedWithin 4 minutes of first message
82/ 100High intentMoved to Call today. Assigned to the front desk.
New5
Pooja AroraGoogle Local34
Sahil BatraWalk-in form41
Call today3
Vikram RanaInstagram82
Nisha RaoFacebook ads74
Kabir SethiWalk-in form71
Trial booked2
Meera JoshiInstagram66
Yash GuptaGoogle Local61
Joined1
Tanvi ShahReferral
Workout & diet plans
Pick a goal.
The plan lands in their app.
Coach Simran sets the goal, training days and food preference. Clasendra drafts the workout and diet plan. She checks it, then sends it to Ananya's phone.
Trainer · new plan
ANAnanya IyerMember · 28 · intermediateSample
GoalDays a week4FoodVegetarianDaily target1,800 kcal
Draft · 4-week fat loss planNeeds your review
MONLower body + 15 min incline walk6 exercises
TUEUpper push + core6 exercises
THUFull body circuit5 rounds
SATUpper pull + 20 min cycle6 exercises
New plan from Coach SimranIron Temple · now
Week 1 of 4 · fat lossYour plan
MONLower body6 exercises · 50 min
TUEUpper push + core6 exercises · 45 min
THUFull body circuit5 rounds · 40 min
SATUpper pull + cycle6 exercises · 55 min
Diet · vegetarian1,800 kcalProtein110gCarbs200gFat55g
Billing & renewals
Failed payments retry.
Renewals remind themselves.
Retries and reminders run on a schedule. When a person is still needed, it lands with your front desk.
Smart billing retryNeha Kapoor · instalment 2 of 3 · ₹4,000Sample
- 09:00UPI Autopay debit failedFailedNot enough balance in the linked account.
- 15:00Retried, with a payment linkRetryingDebit retried. A WhatsApp message with a UPI link went to Neha.
- 15:04PaidPaid₹4,000 received by UPI. GST invoice INV-2187 issued and sent.
Annual plan split into 3 × ₹4,000 monthly UPI Autopay debits.
Renewal remindersRohan Mehta · quarterly · ends 14 OctSample
7 days3 days1 dayExpiry
7 Oct · 09:00
Hi Rohan, your Iron Temple plan ends on 14 Oct. Renew in one tap with UPI: [payment link]
11 Oct · 09:003 days left on your plan. ₹6,000 for the next quarter. Same link works.
11 Oct, 10:12 · Paid ₹6,000 by UPI. The 1-day reminder was cancelled.
Members who still haven't paid at expiry go to your staff list.
You stay in control
You decide what runs alone.
Routine work, like reminders and retries, can run on its own. Anything personal, like a win-back message or a new plan, can wait for a yes from you or your trainer.
- Messages go from your gym's own WhatsApp number.
- Every automated action shows up in the log.
- Members who don't respond go to a person.
Automation settingsIron Temple · Owner: AdityaSample · toggle on = ask first
- Renewal reminders7, 3 and 1 days before expiry, with a UPI linkAuto
- Failed payment retryRetry the debit, then send a payment linkAuto
- GST invoicesIssue and send on every paymentAuto
- Win-back messagesFor members flagged at riskAsk first
- AI workout and diet plansDrafts go to the trainer firstAsk first
- Bulk campaignsOffers and announcements to many membersAsk first
3 actions wait for a yes. Nothing on that list is sent without one.
Let the routine
run itself.
Every feature is switched on for 14 days. Bring your member list and we'll move it for you.
No card · Free migration · Cancel anytime